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VACANCIES TO THE EXECUTIVE COMMITTEE : |
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I. In the event of the office of the resident falling vacant at any time due to any cause, the Vice President will take over his place till another President is elected at the next election.
II. In the event of any other post of an office bearer falling vacant. The Executive Committee shall elect one of its own Members to fill that post and shall co-opt a Member of the Society to the Committee in his place till the expiry of his term. |
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MEETING: |
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The President or the Secretary may convene an Ordinary Meeting of the Executive Committee at such time and place as may be necessary for transacting the business of the Society. The Secretary shall summon a Special Meeting of the Executive Committee on a requisition in writing signed by not less than 5 of its members. Notice of the Meeting shall be given by the Secretary in writing to all the Members at least 7 days in advance. |
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Five Members or one fourth of total number of the Executive Committee whichever is less shall form a quorum for a meeting of the Executive Committee. If a quorum is not present within 1/2 an hour after the appointed time, the meeting, if requisitioned by the Members shall be dissolved and the Ordinary Meeting shall be adjourned, to a later time at the same place and date and no quorum will be required for such an adjourned meeting. |
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If the President or the Executive Committee so direct, any business or call of business of the Executive Committee may be transacted by a Circular Resolution duly signed by a majority of the Members of the Executive Members. |
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ANNUAL GENERAL MEETING : |
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Annual General Meeting shall be held once every year on a date time and place to be discussed by the Executive Committee. The notice of such meeting shall be given by the Secretary in writing to every Councillor of the Centre or the Members of the Chapter as the case may be at least one month in advance. |
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ELECTIONS : |
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All elections to the Executive Committee will be by a secret ballot by members present or through their proxy. Nominations duly proposed and seconded and bearing the consent of the candidate must be sent to the Secretary at least seven days before the General Meeting. Nominations received after this date will not be considered. The elections shall be held after every two years. The modalities and rules and regulation of election will be made by the Executive Committee. |
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FUNCTION OF THE GENERAL BODY : |
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- To receive and adopt the report of the proceedings of the executive Committee and its Sub-Committee, if any, and of the activities of the Society together with a statement of the assets and liabilities of the Society for the preceding two years and the Audito's Report for the past year.
- To elect Office Bearers and the members of the Executive Committee for the ensuing years.
- To consider amendments to the Constitution, if any.
- To consider resolutions, it any, put up by the Executive Committee.
- To appoint an Auditor for the ensuing year and to fi his remuneration, if necessary.
- To appoint legal Advisor and to his remuneration, if necessary.
- To transact any other business with the permission of the Chair.
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QUORUM FOR THE GENERAL MEETING : |
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One-third of the Members shall form a quorum. If within 1/2 an hour of the appointed time for the Annual General meeting, there s no quorum present, the meeting shall stand adjourned to a later time on the same day and place and such meeting shall transact all the business for which the General Body Meeting was called. No quorum will be necessary for the adjourned meeting.
The President may when required and shall upon receipt of written requisition signed by at least 1/3rd of the Members or Councillors as the case may be. Clearly stating their reasons, convene a Special General Meeting. Such requisition will be addressed to the Secretary who shall with the permission of the President, convene the Special Meeting at such time and place fixed by the President with 30 days of the receipt of the notice.
One third of the Members shall form a quorum of a Special General Meeting. If within 1/2 an hour of the appointed time there is no quorum present, the meeting if requisitioned shall stand dissolved but if convened by the Executive Committee, if shall be adjourned to a later time on the same day and place and transact the business if necessary, without a quorum. |
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The person presiding at General Meeting may with the consent of the Members present may adjourn the meeting to a later hour on the same date or to a later date at such time and place us decided at the meeting. Such adjourned meeting will transact only the business that is left unfinished at the time of adjournment. |
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Every question or resolution before any meeting shall be decided by majority of voted cast at the meeting including proxies. In case of equality, the person presiding will have second vote in addition to his own vote is a member. After the voting the person presiding shall declare whether the resolution has been carried or lost and the result entered in the minutes of the meeting and such on entry shall be sufficient proof of the fact. |
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FUNDS : |
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- All he funds of the Society whatsoever their sources, will be deposited in a Bank to be decided by the Executive Committee.
- All cheques will be payable to this Society of Surgeons of Pakistan, Centre its respective Chapters.
- All cheques should be signed by the two of the Following :-
Treasurer and President or Secretary.
Once at least every year the accounts of the Society shall be examined and certified by the
Auditors appointed for the purpose. The audited accounts shall be presented by the Treasurer at
such Annual General Meeting.
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AMENDMENTS TO THE CONSTITUTION : |
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The Society shall have the power to amend. After, modify or repeal any of the fore-going Articles provided that such changes in Constitution have no direct or in-direct effect subverting any one or more of the aims objects of the Society. Proposal for amendment to the Constitution mentioning in exact words and the amendment desired and the Article concerned will be submitted to the Secretary at the Registered office of the Society. These will be discussed at the next meeting of the Executive Committee and if approved it will be circulated to all the Members at least two months before the next Annual General Meeting. The later body will consider the amendment according to article 34 (c and such amendment will be confirmed and come into force immediately if passed by a majority of 2 / 3 3rd of the persons present. |
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AFFILIATION : |
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For the furtherance of the aims and objectives, the Society shall have the right to affiliate or be affiliated to any International, National or Regional Association or Scientific Organisatiation either in Pakistan or abroad, on terms mutually decided upon with the approval of the Executive Committee. |
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DISSOLUTION : |
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Any number not less than three-fifth of the Members of the Society may determine that it shall be dissolved, and there upon it shall be dissolved forth-with or at the time then agreed upon, and all necessary steps shall be taken for the disposal and settlement of the property of the Society, its claim and liabilities, according to the rules of the said Society applicable thereto if any, and. If note, then as the Governing Body shall find expedient, provided that, in the event of any dispute arising among the said Governing Body or the Member of its affairs shall be referred to the Principal Court of original Jurisdiction of the District in which the main building of the Society is situated and the Court shall make such order in the matter as it shall deem requisite. Provided that Society, shall not be dissolved unless three-fifth of the Members hall have expressed a wish for such dissolution by their votes delivered in person, or by proxy, at a general meeting for the purpose |
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